2017 Colgate/ADHA Community Outreach Award

Application Guidelines

AWARD DESCRIPTION


The Colgate/ADHA Community Outreach Award recognizes ADHA components and individuals submitting on behalf of components that have implemented significant community outreach programs, focusing on preventive oral health care.


Sponsored by:


GUIDELINES

Award recipient will be notified in March 2017 after judges review has been completed. Presentation to the award recipient will be made at ADHA’s 94th Annual Conference in Jacksonville, FL, during the Saturday General Session on June 17, 2017.

DESCRIPTION

This component award program recognizes an ADHA component and individual submitting on behalf of a component that has implemented significant community outreach programs, focusing on preventive oral health care.

AWARD

If your submission is selected you will receive the following award benefits:

  • Commemorative award
  • Recognition in Access Magazine, ADHA's official publication
  • $2,000 donation to component. In absence of a component, the award will go to the state association.
  • One representative from the winning component will receive:
    • Complimentary meeting registration for Annual Conference
    • $100 ground transportation in Jacksonville, FL
    • Round trip domestic airfare to Jacksonville, FL
    • 2 Days Per Diem ($200 total) to be used in Jacksonville, FL
    • 2 Nights Hotel Accommodations in Jacksonville, FL
    • Award recognition during Saturday's General Session, June 17, 2017

JUDGING

Judging will be conducted by a Member Awards Jury. Judges’ decisions will be final. Entries will be judged on the following criteria:

  • Collaboration with appropriate non-dental and dental partners
  • Thoroughness of needs assessment and planning
  • Congruence of program strategies with established objectives
  • Innovation and creativity in application of proven strategies
  • Ability of project to improve oral health
  • Appropriate evaluation of process and outcome
  • Ease and desirability of replication in other communities
  • Adherence to applicable policies, e.g., informed consent, infection control
  • Continuity and stability of project, e.g. resources, ongoing commitment

ELIGIBILITY

Eligibility is limited to:


  • ADHA components
  • ADHA member(s) submitting entries on behalf of an ADHA component
  • ADHA constituent without a component organization


Each project submission must have completed one full cycle (one year) of implementation. Submitters must also be current, active members of ADHA.


  • Community projects are those that document a community need and have specific measurable objectives.
  • Community projects must involve volunteer dental hygienists and may include other members of the oral health care team.
  • Examples of community projects are:
    • school programs
    • programs for special populations
    • media public information programs
  • Any component or individual responsible for implementing a community project concerned with some aspect of preventive oral health may submit an entry.
  • The number of entries each component may submit is not limited. An entry may be submitted by an individual or group of individuals on behalf of a component; however, duplicate entries submitted by more than one component or individual will not be considered.
  • Any entry for a project newly implemented or on-going that has completed one year of implementation will be considered, as long as it is not a previous award-winning entry/project.

INELIGIBILITY

Examples of ineligible entries would be:

  • Entries/projects which allow students to fulfill scholastic requirements
  • Entries/projects in which participating hygienists receive a salary for any portion of the described activity
  • Entries/projects submitted by an employee or family member of the American Dental Hygienists' Association, the ADHA Council on Public Health, the Colgate Oral Pharmaceutical, Inc., a subsidiary of the Colgate-Palmolive Company.
  • Entries/projects submitted by an individual outside of an ADHA component
  • Entries/projects that have not completed one full year of implementation.

Components may not re-submit variations of their previous award-winning entries/projects.

SUBMISSION OF ENTRY

• All entries must be accompanied by a signed application. All entries must be verified on the application by an officer of the ADHA component through which it is being submitted. The verification may not be made by the individual submitting the entry.

• All entries must be received no later than Wednesday, February 1, 2017, for programs which were newly implemented or ongoing that have completed one year of implementation.

• A description of no more than 2-3 pages typewritten and a 100-word summary must be submitted along with the necessary documentation. It is recommended that the “POARE” model be used.

• Information on the amount and source of program funding, as well as how the money was used must be submitted

• Personal job descriptions, resumes, and/or curricula vitae should not be submitted.

• Submission must be done using online application

• Entry materials will not be returned.


Entries which do not fulfill the above requirements will be ineligible.

ADHA and Colgate Oral Pharmaceutical, a subsidiary of Colgate-Palmolive Company retain the right to award a prize only if they deem a qualified entry is received in an award category.

COMMUNITY ORAL HEALTH CARE PLANNING


To write a clear and useful community oral health care plan, you can use the “POARE” model. This model is recommended as a planning tool in your community outreach programs.

    • Problem
    • Objectives
    • Actions
    • Resources
    • Evaluation

Problem: Decide which oral health care problems are of the greatest concern in your community. You can do this by asking people in your community to define the greatest oral health care problems or targeting a subgroup of the population. These surveys may already exist. State or county health departments can be a great resource and potential partner in your project.


After identifying the oral health care problem, ask yourself these questions:

  1. How serious is the oral health care problem?
  2. Can it be treated? How expensive is the treatment?
  3. Can it be prevented? How expensive or difficult would a prevention program be?


Objectives: For each problem that you address in your oral health care plan, write one or more objectives, addressing what you can realistically achieve. Objectives should be measurable results expected from the proposed intervention. An example might be to apply sealants to 90% of children in X school who are eligible for free or reduced lunch programs.

Actions: These are the “hows” of your plan. What actions will you take to reach your objectives? Does the program include innovative, creative, and scientifically-sound activities to meet its objectives? Can the program be easily replicated? Are other health care workers and community members involved? These activities could include programs such as educating parents or implementing a sealant program for low-income children.


Resources: How much money and other resources will you need to achieve your plan? Identify both resources you have access to, and resources you’ll need to acquire. Identify or list possible sources for resources you don’t have. This is a good opportunity to develop private and public partnerships to support your program.


Evaluation: Put simply, how will you know if you have met your objectives? Keep evaluation simple and measurable. Evaluation is needed to identify strengths or weaknesses of the intervention and will be helpful in future efforts.

Questions? Email Gov.Affairs@adha.net